Annex Rental Conference Room Pricing

Weekday rental hours are between 9:00 AM and 5:00 PM. For functions beginning or concluding outside these hours, see below for additional fees. Our building is conveniently located on 34th Street, between Seventh and Eighth Avenues, with access to the A, C, E, S, 1, 2, 3, 7 subways as well as NJ Transit, LIRR, and Amtrak trains right across the street in Penn Station. The N, Q, R, W, F, and V subways stop one block east, on Sixth Avenue.

The following additional equipment is available for use: slide projector, Mac or PC laptop for general Internet use, webcam, TV with DVD and/or VCR player, and flip charts. Nominal rental charges (detailed below) apply. Please let us know in advance which items you will need.

The walls occasionally have student artwork displayed but can be used to post your notes, artwork, etc. (See photo 4 for an example.)

There is a two-hour minimum for room rental.

Nonprofit

• $40 per hour
• $150 for 4 hours
• $250 for 8 hours

For-profit

• $50 per hour
• $175 for 4 hours
• $275 for 8 hours

Equipment

For weekend, weeknight, or early morning rates, add $5 to the per-hour charge.

Renters are responsible for the set-up and clean-up of the meeting rooms. There is a $20 fee for failure to clean up after a meeting. It is the renter's responsibility to be sure tables and chairs are set up for its meeting.

We require a written request on organizational letterhead, addressed to “meeting rooms,” sent by mail, fax, or e-mail.  The e-mail address to reserve meeting spaces is 411@caenyc.org. See current calendar for booked events.

The room request should include the following.

• Desired date of meeting
• Starting time (including set-up time)
• Ending time (including clean-up time)
• Number of people attending
• Number of rooms needed
• Nature of meeting (staff retreat, board meeting, workshop, etc.)

If this is your first request for a meeting room rental at CAE, please also include:

• A brief description of the organization (mission statement)
• 501(c)3 status, if applicable
• Contact information including contact person
• Mailing address
• Phone number
• Fax number

Meeting time includes the time a group requires to set up and clean up. Therefore, please include this time in your request for a meeting space. For example, if your group starts at 9:30 AM and you need half an hour to set up, please request a start time of 9:00 AM. The same holds for clean-up. Please note that your group will be charged for both set-up and clean-up time.

Cancellations must be made 48 hours in advance of the scheduled meeting or the group will be charged the full amount for the meeting scheduled. If a group does not show up for its scheduled meeting, it will also be charged the full amount.

Blacked-out or reserved dates are updated on the calendar. For answers to more questions, to arrange a tour, or to get more information, e-mail 411@caenyc.org.

1) Aki Sushi West (sushi)
128 W 36th St.
(212) 868-2222

2) Chef Yu (Chinese)
520 8th Ave
between 36th St & 37th St.
(212) 736-6150

3) Pick A Pita (falafel/schwarma)
601 8th Ave
between 39th St & 40th St.
(212) 730-7482

4) Andrew's Coffee Shop (diner)
463 7th Ave At 35th St.
(212) 695-196

5) Europa Café (soup/salad/sandwiches)
7th Avenue between 31st & 32nd St.
(212) 695-3939

6) Al's Delicatessen (salads with unlimited toppings, sandwiches)
458 7th Avenue at 35th St.
(212) 594-5682‎

7) Guy & Gallard (catering, breakfast, coffee, sandwiches, soups)
469 7th Avenue  at 36th Street
(212) 695-0006

14 Penn Plaza
225 West 34th Street, Suite 1112
New York, NY 10122

Phone: 212-971-3300
Fax: 212-268-5266
E-mail: 411@caenyc.org